Job Description

POSITION :

Special Education Secretary 260 Day Contract

POSITION SUMMARY :

The Special Education Secretary provides confidential administrative and clerical support to the

Special Education Department. This position plays a critical role in ensuring compliance with

federal and state regulations, maintaining accurate student records, and supporting the delivery of services for students with disabilities.

QUALIFICATIONS :

High School Diploma; Associate or Bachelor Degree preferred

Minimum of 2-3 years clerical, school based or administrative experience (school setting)

Proficiency in Microsoft Office (Word, Excel, Outlook)

Proficiency in Google Applications

Experience with Student Information Systems (e.g. DASL, Progress Book, Same Goal)

Demonstrated ability to maintain confidentially and manage detailed records

Maintain professional appearance and neat office environment

Positive attitude working with students, parents and staff members

All other duties as assigned by administration

REQUIRED KNOWLEDGE :

Working knowledge of Individuals with Disabilities Education Act (IDEA)

Familiar with Ohio Operating Standards for the Education of Children with Disabilities

Understanding of IEPs, Evaluation Team Reports (ETRs) and Special Education timelines

Knowledge of FERPA and student confidentiality requirements

ESSENTIAL JOB FUNCTIONS :

Schedule and coordinate IEP meetings, evaluations and re-evaluations in compliance with required timelines

Prepare and distribute required notices, invitations and procedural safeguards

Maintain accurate and confidential special education records (electronic and paper)

Track compliance timelines for IEPs, ETRs and related documentation

Assist with EMIS reporting and date entry for special education

Support Medicaid billing documentation as applicable

Assist in open enrollment required items

Serve as a point of contact for parents, staff and service providers

Prepare correspondence, reports and departmental documents

Provide general clerical support to the Special Education Department

SKILLS & ABILITIES :

Strong organizational skills and attention to detail

Effective written and verbal communication

Ability to manage multiple tasks and deadlines

High level of professionalism and confidentiality

Ability to work collaboratively with staff and families

APPLICATION PROCESS :

Interested candidates should submit the following:

Completed Application OR Resume

Cover Letter & References

Applications will be accepted until Friday, May 1, 2026 (or until position is filled)

Send application materials to :

Mr. Eric Lowe, Superintendent

eric.lowe@beaverlocal.org

46088 Bell School Road

East Liverpool, OH 43920

The Beaver Local School District is committed to equal opportunities for all applicants, participants, students and employees in all facets of the operation. Likewise, academic courses and extra-curricular activities are made available to all students. All decisions are made without regard to sex, race, religion, color and national origin or handicap conditions.

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