Job Description

We’re looking for a Specialist: someone who thrives in structure, values accuracy, follows process, and takes pride in getting it right every single time.

If you are someone who:

• Notices what others miss
• Enjoys routine, organization, and consistency
• Prefers clear expectations and defined processes
• Takes ownership of details and follows through to completion

…this is where you will excel.

What You’ll Own

You are the engine behind HR execution - the person who ensures everything runs smoothly, accurately, and on time.

Recruiting Coordination

• Post jobs, track candidates, and manage communications with consistency
• Maintain ATS data accuracy from application through hire
• Prepare offer letters, onboarding paperwork, and screenings
• Coordinate onboarding logistics with precision and follow-through
• Track recruiting metrics and keep data clean and reliable

Payroll Administration (ADP Workforce Now)

• Process weekly payroll with a zero-error mindset
• Audit timekeeping and resolve discrepancies before submission
• Maintain employee payroll changes accurately and on schedule
• Handle garnishments and wage assignments with compliance focus
• Serve as a reliable, responsive resource for payroll questions

HR Systems (ADP Workforce Now)

• Maintain clean, accurate employee data across all HR records
• Generate reports and support operational decision-making
• Troubleshoot employee access and system questions
• Identify opportunities to improve workflows within the system

HR Operations Support

• Maintain confidential employee records with strict attention to detail
• Process verifications, unemployment claims, and workers’ comp intake
• Support leave tracking and benefits administration logistics
• Assist with audits, compliance documentation, and reporting
• Respond to routine HR questions with professionalism and discretion

What Success Looks Like

• Payroll is processed accurately and on time -every time
• Employee data is clean, consistent, and audit-ready
• Processes are followed, documented, and improved when needed
• The HR team operates more efficiently because of your reliability
• Nothing falls through the cracks

What You Bring

• 3–5 years of HR coordination or support experience
• Hands-on ADP Workforce Now experience (required)
• Strong working knowledge of HR compliance (FLSA, FMLA, I-9, etc.)
• Exceptional attention to detail and organizational discipline
• Ability to manage multiple deadlines without sacrificing accuracy
• Professionalism and discretion with sensitive information
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Preferred

• Degree in HR, Business, or related field
• PHR, SHRM-CP, or FPC certification
• ATS experience
• Multi-state or multi-location support experience

Why This Role Matters

This role is critical to the integrity of HR.
You are the person ensuring employees are paid correctly, data is accurate, and processes are executed flawlessly.

If you take pride in  precision, consistency, and doing things the right way every time , you’ll thrive here.

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