Event Admin/Coordinator Job at MRINetwork Jobs, New York, NY

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  • MRINetwork Jobs
  • New York, NY

Job Description

Responsibilities:

  • Provide project management, keeping track of deadlines and other critical steps in the execution of upcoming events.
  • Liaise with vendors and other suppliers on critical deadlines, including print and PR.
  • Configure event management platform for upcoming events.
  • Input and update donor, vendor, and attendee information into Salesforce, ensuring data accuracy and completeness.
  • Regularly audit Salesforce data to maintain the integrity of the system.
  • Communicate with donors and event attendees regarding invoices or receipts, ensuring timely and professional responses.
  • Solicit proposals and quotes from vendors and submit them to appropriate staff.
  • Process and track invoices and receipts related to fundraising events.
  • Collaborate with vendors to submit invoices for event-related services, ensuring accurate payment processing.
  • Follow up with staff to ensure timely payments and resolve any discrepancies.
  • Manage and organize incoming event-related emails, responding promptly and forwarding messages to relevant staff members as needed.
  • Assist in creating and sending email solicitations, donation requests, and event invitations to potential guests and stakeholders.
  • Maintain and update event budgets and cash flow reports in coordination with the program manager.
  • Monitor expenses and provide regular budget updates.
  • Assist full-time staff with managing their calendars and schedules, ensuring all meetings, deadlines, and event-related activities are up-to-date.
  • Prepare and submit tax exemption forms, such as ST-119s, ensuring compliance with relevant tax
  • laws to avoid unnecessary charges for the organization.
  • Coordinate hotels, flights, meals, etc. as needed for events.
  • Attend fundraising events to provide on-site support, which may include checking in guests, distributing event collateral, and coordinating with vendors for set-up and breakdown.
  • Assist with other logistical tasks as required to ensure the event runs smoothly.
  • Assist with general office duties such as filing, preparing mailings, and maintaining event supplies, etc.
  • Provide support to full-time event staff on various tasks as needed to ensure the successful execution of fundraising events.
  • Perform additional tasks as required to meet the needs of the events and fundraising team, adapting to shifting priorities and urgent requests.

Job Tags

Full time, Contract work, Work at office, Shift work

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